Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This full‑time remote position will allow you to apply your experience in managing complex tasks and collaborating with senior leaders, while contributing to a mission that empowers women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create reports, SOPs, and documentation.
• Support data analysis and project coordination across departments.
• Assist with internal communication and cross‑functional alignment.

Required profile

• Minimum 2 years of professional experience in any field (executive‑assistant background not required).
• Experience working closely with senior leaders.
• C1 level English, both written and spoken.
• At least one role with a tenure of 2 years or more.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Permanent remote work with clear growth paths to Senior EA, CSM, or Chief of Staff.