Administrative Coordinator – Remote Finance & Bookkeeping

About the role

Podcast Pros is seeking a remote Administrative Coordinator to ensure financial integrity and support strategic growth. You will act as the primary bookkeeper, handling all core accounting functions for a fast‑growing startup.

Key responsibilities

• Maintain comprehensive financial records in Xero, including data entry, categorisation, and chart of accounts management.
• Perform daily, weekly and monthly bank reconciliations, and manage accounts payable and receivable.
• Handle Stripe payment processing, billing, subscription management, and reconcile all digital transactions.
• Prepare monthly P&L statements, balance sheets and other financial reports for management.
• Conduct US tax preparation, quarterly estimated payments, and ensure compliance with federal and state regulations.
• Analyse financial trends and provide actionable insights to support business decisions.

Required profile

• Detail‑oriented and experienced bookkeeper comfortable working as an independent contractor.
• Strong understanding of US accounting principles and tax requirements.
• Ability to manage multiple financial processes efficiently in a remote startup environment.

Required skills

• Microsoft Excel
• Xero accounting software
• Stripe payment platform
• US tax preparation
• Financial reporting
• Bookkeeping
• Accounting
• Data analysis
• Database management

What we offer

• Compensation: USD 1,000 – 1,200 per month
• Fully remote work with flexible timezone requirements
• Opportunity to contribute to a growing podcast production business