Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will bring leadership experience from supervisory or operations roles to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or customer‑service role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to work autonomously and proactively.
• Experience with remote collaboration tools and an enthusiasm for AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, Customer Success Manager, or Chief of Staff.