Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to ensure smooth daily operations. The role involves managing documents, schedules, communications, and routine administrative tasks while supporting managers and team members.

Key responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoices, expenses, orders, and other administrative records as needed.
• Maintain office supplies, equipment, and assist with organizing meetings and events.

Required profile

• Previous experience in office administration or a similar support role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Excellent verbal and written communication skills in English.
• Ability to work independently, prioritize multiple tasks, and collaborate with remote or on‑site teams.
• Professional, reliable, and proactive attitude.

Required skills

• Google Workspace
• Microsoft Office