Personal Assistant – Executive Support

About the role

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to an executive. The role is fully remote and requires discretion, strong communication, and the ability to manage multiple priorities efficiently.

Key responsibilities

• Manage calendars, appointments, meetings and daily schedules.
• Coordinate personal and professional commitments, ensuring timely follow‑up.
• Monitor and organize emails, messages, calls and other communications.
• Prepare and organize documents, reports, presentations and related materials.
• Arrange travel, itineraries and related logistics.
• Track reminders, deadlines, tasks and follow‑ups.
• Conduct online research and gather requested information.
• Assist with expense tracking, invoices, payments and administrative records.
• Coordinate with internal teams, clients, service providers and external contacts.
• Handle routine administrative requests on behalf of the executive.
• Maintain organized digital files, contacts and records.
• Support personal and professional projects to ensure timely completion.
• Anticipate needs, identify potential issues and take proactive action.
• Maintain strict confidentiality with all sensitive information.

Required profile

• Previous experience as a Personal Assistant, Executive Assistant, Administrative or Virtual Assistant.
• Proven ability to manage schedules, communications and administrative tasks in a fast‑paced environment.
• High level of discretion and professionalism when handling confidential information.
• Strong independent work ethic with proactive problem‑solving.
• Reliable internet connection and suitable remote‑work setup.
• Professional, dependable and highly organized attitude.
• Fluent English proficiency for communication with English‑speaking stakeholders.

Required skills

• Google Workspace
• Microsoft Office
• Calendar management tools
• Email management
• Spreadsheets
• Video‑conferencing platforms