Administrative Coordinator – Remote

About the role

We are looking for a highly organized Administrative Coordinator to keep our daily operations running smoothly. This remote position requires a proactive individual who can manage schedules, documents, and communication across multiple teams while maintaining confidentiality.

Key responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules for internal and external stakeholders.
• Organize and maintain digital files, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor administrative tasks, deadlines, and follow‑ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal processes.
• Handle routine emails, requests, and inquiries, directing them to the appropriate person or team.
• Support invoice processing, expense tracking, purchase requests, and other administrative procedures.
• Identify process gaps and recommend improvements to increase efficiency.

Required profile

• Previous experience in administrative coordination, office administration, or executive assistance.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Reliable internet connection and a suitable remote‑work setup.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Comfortable using calendars, spreadsheets, project‑management tools, and digital communication platforms.