Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive of a US or Canadian startup. The role is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will act as the right‑hand for the executive, handling high‑level administrative and operational tasks.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Trainer, Account Manager).
• Strong written and spoken English (C1 level).
• Proactive attitude and ability to work independently.
• Comfortable with remote collaboration tools and AI‑enhanced workflows.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Raises every six months, fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, Customer Success Manager, or Chief of Staff.