Executive Operations Assistant – U.S. Business Support

About the role

As an Executive Operations Assistant you will work directly with a U.S.-based business owner, acting as their right hand to protect their most valuable resource – time and focus. You will have a single client, full context on the business, and the autonomy to drive initiatives.

Key responsibilities

• Own and triage the executive’s inbox, categorising, prioritising and drafting responses.
• Coordinate cross‑departmental workflows, ensuring tasks move forward and deadlines are met.
• Prepare detailed business reports and support payroll coordination with accuracy and confidentiality.
• Build and maintain SOPs to keep processes documented, organised and scalable.
• Anticipate gaps in the executive’s schedule or project pipeline and resolve them independently.
• Manage logistics for high‑priority meetings, travel arrangements and agenda preparation.

Required profile

• 3‑5 years verifiable experience as an Executive Assistant, Business Support or Administrative professional.
• Stable work history: no more than three employers in the last three years.
• Professional spoken and written English (C1‑C2 level).
• Full‑time availability aligned with U.S. business hours.

Required skills

• Proficiency in Google Workspace.
• Comfortable learning and using AI automation tools.

What we offer

• Competitive full‑time contract with legal benefits.
• Private health insurance coverage.
• Ongoing training in AI‑enhanced productivity and international business operations.
• Modern, high‑tech office in the heart of San Isidro’s financial district.