Secretary – Administrative Support

About the role

Mace is seeking a proactive Secretary to provide comprehensive administrative support across its construction and consultancy teams. You will ensure smooth day‑to‑day operations, maintain accurate records, and help drive the company’s net‑zero objectives through responsible administrative practices.

Key responsibilities

• Manage diaries, inboxes and correspondence in line with Mace’s standards.
• Maintain accurate electronic and hard‑copy filing and archiving systems.
• Support teams by carrying out a range of administrative tasks.
• Administer Infomace profiles, mailboxes and training records.
• Coordinate meetings, rooms, refreshments and site visits.
• Assist with supplier ordering and related administrative processes.
• Produce letters, minutes and reports as required.
• Manage site meeting room schedules and logistics.
• Support net‑zero objectives through responsible administrative practices.

Required profile

• Demonstrated experience with Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Strong typing ability and attention to detail.

Required skills

• Excel
• Word
• Outlook
• PowerPoint
• Typing

What we offer

• Inclusive and diverse working environment.
• Flexibility with part‑time, hybrid or flexible working options.
• Opportunity to contribute to sustainability and net‑zero goals.