Virtual Assistant to CEO – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This full‑time remote position serves organizations across Latin America, offering a high‑impact environment where you can apply your administrative expertise.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• At least 2 years of professional experience in any field; prior EA experience not required.
• Experience working closely with senior leaders.
• Fluent English (C1 level), both written and spoken.
• Demonstrated ability to work independently and proactively.
• Commitment to a remote work schedule covering Latin American time zones.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD per month, up to $1,600 USD total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear career paths toward Senior EA, CSM, or Chief of Staff roles.