Associate Site Administrator

About the role

HITACHI RAIL STS S.P.A. is looking for an Associate Site Administrator in San Isidro, Lima, Peru. The role provides administrative and operational support at project sites, keeping workflows efficient, records accurate and site activities well coordinated. It is a full-time position.

Key responsibilities

• Manage and organize project documentation, including drawings, specifications, reports and correspondence, so files stay current and easy to find.
• Assist with preparing and distributing daily, weekly and monthly site reports.
• Coordinate logistics for site personnel, including travel, accommodation and access passes.
• Maintain site equipment and material inventories, helping with ordering and tracking.
• Act as main point of contact for internal and external stakeholders on administrative matters.
• Process invoices, purchase orders and expense reports accurately and on time.
• Help schedule meetings, prepare agendas and take minutes.
• Support site safety by keeping records of safety briefings and incident reports.
• Handle general office duties such as filing, scanning, photocopying and data entry.

Required profile

• High school diploma or equivalent; a Bachelor's degree in Business Administration, Project Management or a related field is a plus.
• Proven experience in an administrative support role, preferably in construction, engineering or rail.
• Strong organization, attention to detail and excellent written and verbal communication.
• Able to work independently and in a team in a fast-paced environment, managing several tasks and adapting to changing project requirements.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with document control systems is an advantage.