Executive Assistant to Consultant & Coach (Remote, EST)

About the role

We are seeking a proactive Executive Assistant to support a consultant, coach, and speaker. Working remotely on EST business hours, you will ensure smooth operations, manage high‑impact projects, and serve as the primary liaison for clients and partners.

Key responsibilities

• Manage the executive calendar, including meetings, coaching sessions, consultations, speaking engagements, and travel arrangements.
• Organize email, deadlines, follow‑ups, and recurring administrative tasks.
• Act as the first point of contact for prospective clients and coordinate discovery calls.
• Maintain and update the GoHighLevel CRM with client records, pipelines, and automations.
• Support invoicing by tracking outstanding payments and following up with clients.
• Coordinate consulting projects, education cohorts, and deliverables, tracking timelines and milestones.
• Assist with social media content, website updates, and marketing materials using Canva.

Required profile

• Proven experience supporting executives, consultants, coaches, or business leaders.
• Excellent written and verbal English with strong client‑relationship skills.
• Ability to work independently, anticipate needs, and handle confidential information with discretion.
• Full‑time availability Monday‑Friday during EST business hours, with occasional flexibility for events.

Required skills

• Project management software
• Google Workspace
• GoHighLevel CRM
• Canva
• Invoicing tools

What we offer

• Healthy work environment
• Work‑from‑home arrangement
• Clear career path
• Competitive salary