Executive Administrative Assistant – CEO Support (Startup)

About the role

We are an early‑stage healthcare technology startup looking for a proactive Executive Administrative Assistant to serve as the right hand of our CEO. You will manage high‑volume inboxes, calendars, and pipelines while providing first‑line support to trial and onboarding customers.

Key responsibilities

• Manage the CEO’s inbox and calendar, flagging priorities, drafting responses, and scheduling meetings and demos.
• Capture action items in real time, maintain SOPs and internal documentation.
• Log contacts, create deals, and keep the HubSpot pipeline up‑to‑date.
• Monitor trial accounts and follow up to convert them into paid customers.
• Handle inbound support inquiries and follow up post‑demo or post‑sales calls.
• Coordinate across the CEO, co‑founder, and development team, handling light project management and ad‑hoc tasks.

Required profile

• 3‑5 years of verifiable experience as an Executive Assistant, Business Support, or Administrative professional.
• Stable work history over the last 3 years with no more than three employers.
• Professional spoken and written English (C1‑C2 level).
• Highly organized, detail‑oriented, and able to manage a high transactional load independently.

Required skills

• HubSpot (CRM and pipeline management).
• Google Workspace.
• Slack.
• Google Voice.
• Zapier.
• Claude AI (or similar AI automation tools).

What we offer

• Full‑time contract with legal benefits (CTS, Gratificación).
• Private health insurance coverage through RIMAC EP.
• Ongoing training in AI‑enhanced productivity and international business operations.
• Modern, high‑tech office in San Isidro’s financial district, working with a multicultural, high‑energy team.