Executive Assistant – English & Spanish

About the role

We are seeking a proactive Executive Assistant fluent in English and Spanish to support a senior executive at Savvital. The role involves managing communications, calendars, and operational tasks to ensure smooth daily operations.

Key responsibilities

• Manage and prioritize the executive’s inbox, ensuring timely responses.
• Maintain and optimize calendar scheduling, coordinating meetings and appointments.
• Prepare meeting agendas, track follow‑ups and action items.
• Serve as the primary communication hub, redirecting inquiries to appropriate team members.
• Answer and manage incoming calls and virtual meetings in both English and Spanish.
• Assist in coordinating day‑to‑day activities and operational priorities.
• Track ongoing projects, ensuring tasks are completed on schedule.
• Maintain organized digital files and documentation.

Required profile

• Fluency in written and spoken English and Spanish.
• Bachelor’s degree in Business Administration, Management, Communications or related field (preferred).
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Independent decision‑making and sound judgment.
• Proactive problem‑solver with a quick‑thinking mindset.

Required skills

• Proficiency with Google Suite tools (Gmail, Google Calendar, Google Docs, Google Chat).