Executive Assistant / Operations Coordinator (Remote)

About the role

We are looking for a proactive Executive Assistant / Operations Coordinator to support daily business operations, CRM management and executive-level tasks for HDG Resource Team, a company providing ethical real‑estate solutions. This full‑time remote role involves overseeing lead flow, team accountability and process improvement.

Key responsibilities

• Provide executive and operational support, including calendar and task coordination.
• Manage CRM systems (GoHighLevel and PropStream) and oversee pipeline and opportunity tracking.
• Coordinate team accountability, follow‑up activities and productivity monitoring using Clockify.
• Handle data management tasks such as list scrubbing, skip tracing and lead verification.
• Track and report KPIs, audit productivity and generate performance reports.
• Organize Google Workspace files (Docs, Sheets, Drive) and support Canva document creation.
• Monitor inbound/outbound communications and conduct follow‑ups via calls, SMS and email.
• Assist with campaign coordination, cold calling, lead qualification and appointment setting.

Required profile

• Experience with GoHighLevel (required) and familiarity with REIFax (preferred).
• Strong command of English; Spanish is a plus.
• Detail‑oriented, proactive and able to multitask under pressure.
• Ability to work independently with a performance‑driven mindset.

Required skills

• GoHighLevel
• PropStream
• Excel
• Google Workspace (Docs, Sheets, Drive)
• Clockify
• Canva

What we offer

• Base salary of USD 720 per month plus commissions.
• Fully remote work arrangement.
• Opportunity to grow within a fast‑growing real‑estate solutions company.
• Structured schedule with rotating weekends and mandatory Monday meetings.