Executive Assistant (Remote)

About the role

We are looking for a full‑time Executive Assistant to support a fast‑paced executive remotely. The role combines high‑level organization, communication and project coordination, allowing the executive to focus on strategic decisions.

Key responsibilities

• Manage the executive’s calendar and schedule across time zones, prioritizing meetings and preparing materials.
• Monitor and organize the executive’s inbox daily, flagging priorities, drafting replies and maintaining clear communication.
• Coordinate travel logistics, including flights, accommodations and detailed itineraries.
• Track tasks and projects using tools such as Asana, ClickUp or Notion to ensure deadlines are met.
• Act as the executive’s right hand, anticipating needs and resolving issues proactively.
• Conduct light research, compile notes and summarize key points for decision‑making.
• Draft, proofread and format correspondence, reports and presentations.
• Handle recurring tasks such as expense tracking, invoicing and vendor coordination.
• Maintain confidentiality and exercise discretion with sensitive information.
• Create systems and documentation to streamline workflows and improve communication efficiency.

Required profile

• 3+ years of experience as an Executive Assistant, Project Coordinator or Operations Assistant.
• Strong written and verbal English communication skills.
• Proven experience managing complex calendars, inboxes and schedules.
• Highly organized, detail‑oriented and proactive with strong follow‑through.
• Tech‑savvy and quick to learn new software tools.
• Ability to work independently and adapt to shifting priorities.
• Own a working computer with high‑speed internet.

Required skills

• Asana
• ClickUp
• Notion

What we offer

• Fully remote work (9 am–5 pm CST)
• Full‑time permanent contract
• Salary of $1,500 per month