Executive Assistant to the President & Founder

About the role

We are seeking a proactive Executive Assistant to support the President & Founder of a US‑based boutique advisory firm that blends governance, legal strategy and behavioural science. The role works across multiple time zones, assists with high‑visibility client engagements, public speaking events and travel, and ensures the Founder’s day runs smoothly even when she is unavailable.

Key responsibilities

• Manage the Founder’s inbox, triage emails, draft correspondence and monitor communications during travel.
• Maintain a complex, multi‑time‑zone calendar, protect focus time, schedule meetings with clients, partners and event hosts, and capture action items.
• Coordinate travel itineraries, conference logistics and speaking‑engagement preparations.
• Track key contacts, support follow‑up with clients, partners and event participants, and assist with outreach initiatives.
• Monitor LinkedIn activity, suggest comments or connection notes, and flag relevant industry publications for potential visibility.
• Conduct targeted research, prepare concise briefing materials and keep the Founder informed of relevant opportunities.

Required profile

• Excellent written and verbal communication with a polished, professional tone.
• Strong judgment and ability to work independently, especially when the Founder is unavailable.
• Highly organized, detail‑oriented and able to manage competing priorities across time zones.
• Proactive mindset with the capacity to anticipate needs and flag time‑sensitive matters.

Required skills

• Proficiency in email and calendar management tools (e.g., Outlook, Google Calendar).
• Experience with travel‑booking platforms and virtual meeting software.
• Familiarity with LinkedIn for professional networking and content monitoring.