Finance and Administration Assistant – Lima

About the role

The International Potato Center (CIP) seeks a Finance and Administration Assistant to support CIFOR‑ICRAF operations and the IKI‑EUDR project in Lima, Peru. The role ensures smooth daily office functions, focusing on financial processing, travel coordination, and administrative logistics while maintaining compliance with donor and institutional regulations.

Key responsibilities

• Coordinate domestic and international travel arrangements, including flights, accommodation, transport, visas and travel documentation for staff, consultants and participants.
• Support the organization of events and workshops, handling venue selection, catering, participant logistics and follow‑up activities.
• Prepare, organize and follow up on documentation for payments, expense claims, petty cash, consultancy processes and online submissions in line with organizational procedures.
• Gather and submit required documentation for consultancy hires, including onboarding forms and supporting documents, through relevant systems.
• Monitor advances, pending documentation and contract expiration dates, escalating issues to the Analyst as needed.
• Provide day‑to‑day office administrative support such as correspondence, filing, scanning, office supplies management and coordination of IT and equipment requests.
• Coordinate with IT to set up corporate email accounts, assign electronic devices and support onboarding of new staff and consultants.
• Maintain organized, secure and up‑to‑date physical and electronic records, databases, contact lists and filing systems.
• Draft routine correspondence, invitation and participation letters, and manage communications with staff, partners, government authorities and service providers.
• Ensure compliance with CIFOR‑ICRAF and CIP institutional policies, procedures and administrative requirements.

Required profile

• Experience in finance and administrative support within an international or research organization.
• Ability to ensure compliance with donor (European Union) regulations and institutional standards.
• Strong organizational skills for handling travel, events, documentation and office logistics.

Required skills