Legal Billing Clerk (Remote) – Maritime Litigation Firm

About the role

HireHawk connects professionals with remote opportunities at U.S. and Canadian companies. This full-time remote position supports a diverse litigation law firm focused on maritime, personal injury and commercial litigation. You will join its accounting function, work directly with the firm's CFO and coordinate with attorneys, legal assistants and accounting staff. The role owns key parts of the monthly billing cycle so that client invoices, prebills, costs, payables and reimbursements are processed accurately and on time.

Key responsibilities

• Manage monthly client billing cycles according to client billing guidelines and attorney instructions
• Review and edit prebills, make corrections and prepare final client bills and statements
• Process a high volume of monthly bills while keeping accuracy and meeting deadlines
• Create and maintain billing schedules, following up with attorneys and staff to keep billing on track
• Post client costs and transfer time accurately between matters when corrections are required
• Process accounts payable, including firm expenses and client-related charges
• Assist with attorney and staff time-entry and resolve discrepancies that could delay billing
• Process monthly attorney reimbursements accurately and on schedule
• Investigate and correct billing issues with attorneys, legal assistants and accounting staff
• Support the CFO with additional accounting functions and recurring financial processes as needed

Required profile

• At least 3 years of billing experience in a similar position
• Proven experience reviewing and posting prebills, statements and high-volume monthly billings
• Previous billing experience within a law firm or legal services environment
• Experience creating and managing attorney billing schedules
• Experience with accounts payable and attorney reimbursements
• Bilingual fluency in English and Spanish, with strong written and verbal communication
• Stable employment history and interest in a long-term opportunity

Required skills

• Confidence learning or working within legal billing systems
• Strong numerical accuracy, attention to detail and ability to spot and correct discrepancies
• Organization and follow-through, able to manage recurring deadlines independently
• Proficiency with Microsoft Office