Project Support – Executive & HR Assistant

About the role

Join Hitachi Rail as a Project Support professional providing high‑level administrative assistance to the LATAM Director while supporting the Human Resources Manager. This bilingual position blends executive coordination with HR activities in a fast‑paced, multicultural environment.

Key responsibilities

• Manage the Director’s calendar, schedule meetings and arrange travel.
• Prepare, edit and translate correspondence, reports, presentations and other documents in English and Spanish.
• Act as liaison between the Director, internal teams and external stakeholders.
• Support HR functions such as onboarding, employee communications, event coordination and data preparation for reviews.
• Maintain confidential executive and HR files, organize meetings, take minutes and follow up on actions.
• Coordinate logistics for trainings, workshops and other events.
• Handle expense reports, purchase orders and other administrative processes.

Required profile

• Minimum 3 years experience in executive support or administrative roles.
• Bachelor’s degree in Business Administration, Human Resources or a related field.
• Fluent in English and Spanish (written and spoken); Italian is a plus.
• Strong discretion, organizational skills and ability to manage multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook