Virtual Executive Assistant

About the role

We are looking for a highly independent, proactive, and detail‑oriented Virtual Executive Assistant to support senior leadership in a fast‑paced, remote environment. The role acts as an operational partner, managing competing priorities, anticipating needs, and driving execution with minimal oversight.

Key responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Handle executive communications, inbox management, and follow‑ups with internal and external stakeholders.
• Coordinate projects, track action items, and ensure deadlines are met.
• Prepare reports, presentations, meeting agendas, and documentation.
• Maintain accurate records, files, and operational processes.
• Identify inefficiencies in business operations and implement process improvements.
• Conduct research, gather information, and prepare executive summaries to support decision‑making.
• Arrange travel itineraries and logistics when required.
• Act as a liaison between leadership, internal teams, clients, and external partners.
• Assist with ad‑hoc projects and operational initiatives as the business evolves.

Required profile

• 3+ years of experience as an Executive Assistant, Operations Coordinator, Admin Assistant, or a similar role.
• Exceptional organizational and time‑management skills.
• Strong operational mindset with the ability to manage multiple priorities simultaneously.
• High level of independence and ability to work with minimal direction.
• Outstanding attention to detail and commitment to accuracy.
• Strong sense of urgency and ability to execute quickly without sacrificing quality.
• Excellent written and verbal English communication skills.
• Professional, polished, and confident when interacting with senior stakeholders.
• Highly adaptable to dynamic, fast‑changing environments.
• Proactive problem‑solving approach.

Required skills