Administrative Assistant

About the role

Join a dynamic team that delivers excellent customer service and efficient administrative support. This full‑time position is ideal for a detail‑oriented, proactive professional who thrives in a fast‑paced environment.

Key responsibilities

• Customer Support – respond to inquiries, schedule appointments, resend contracts/invoices, and process payments.
• Calendar & Scheduling – manage calls, texts, emails and confirm appointments.
• Documentation – enter leads, track tasks, log complaints and maintain records.
• Billing Support – generate invoices, assist with collections and support accounting tasks.
• Tech Tools – use Google Workspace (Sheets, Drive, Slides, Chat), CRM systems and AI tools such as ChatGPT and Gemini.

Required profile

• Minimum 3 years experience in administrative support and customer service.
• English proficiency at C1 level.
• Strong attention to detail and accuracy in data entry.
• Ability to multitask, prioritize effectively and work Monday‑Friday, 8 a.m.‑6 p.m. CST (40 hours/week).

Required skills

• Google Workspace
• CRM systems
• ChatGPT
• Gemini