Executive Assistant to CEO & VP of Growth

About the role

We are looking for a highly organized and proactive Executive Assistant to support our CEO and VP of Growth. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and handles competing priorities with professionalism and discretion.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for the CEO and VP of Growth, prioritising scheduling needs and resolving conflicts.
• Coordinate domestic and international travel, including flights, hotels, ground transport and detailed itineraries.
• Prepare agendas, presentations and meeting materials; track follow‑ups and action items.
• Serve as the primary point of contact for executive communications while handling confidential information securely.
• Assist in cross‑functional project coordination, monitor deadlines and ensure timely execution.
• Support operational improvements, administrative workflows and plan team meetings, offsites and leadership events.
• Collaborate with internal teams and external stakeholders to maintain efficient communication and strong relationships.

Required profile

• Minimum 3 years of experience supporting senior executives, preferably in a startup or high‑growth environment.
• Exceptional organisational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism and independent problem‑solving.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Zoom for virtual meetings.
• Familiarity with project‑management tools such as Asana, Monday.com, ClickUp or Jira.