Executive & Administrative Virtual Professional

About the role

We are looking for a proactive Executive & Administrative Virtual Professional to support our executives and business owners. Working remotely, you will keep daily operations organized, manage communications, and enable the team to focus on strategic priorities.

Key responsibilities

• Manage executive calendars across multiple time zones, schedule appointments and coordinate meetings.
• Handle email correspondence, flag priorities, draft responses and ensure timely follow‑up.
• Prepare meeting agendas, take notes, track action items and distribute summaries.
• Arrange travel logistics including flights, accommodations, ground transport and itineraries.
• Perform data entry, maintain databases, organize digital files and documentation.
• Create reports, spreadsheets and other business documents as required.
• Handle sensitive client and company information with discretion.
• Identify and recommend improvements to administrative processes.
• Perform additional administrative tasks assigned by clients or management.

Required profile

• Fluent English with excellent written and verbal communication in a US business environment.
• Minimum 3 years experience supporting U.S.-based clients in a BPO or outsourcing setting, with an average tenure of at least one year per role.
• Strong organizational skills, attention to detail and ability to work independently.
• Bachelor’s degree or equivalent relevant experience preferred.

Required skills

• Google Workspace
• Microsoft Office Suite

What we offer

• Competitive salary based on experience.
• Immediate payroll enrollment under Peruvian labor law with full statutory benefits (CTS, gratificaciones, vacation, AFP/ONP contributions).
• Private health insurance (Rímac EPS coverage).